ARTICLE II

REGULAR AND SPECIAL MEETINGS

Section 1. Regular and Special Meetings of all administrative bodies shall be conducted in accordance with Article II, Section 4 of the KJCCC Constitution and Article III of the KJCCC By-Laws.

ARTICLE III

ADMINISTRATIVE BODIES AND INDIVIDUALS

Section 1. Administrative Body:  (See Article II, Sections 1, 2 & 4 of the KJCCC Constitution.)

Section 2. Executive Committee:  The executive committee is composed of the conference president, the immediate past conference president, the conference president elect, and the conference secretary-treasurer. The duties of the executive committee include:

                a. Changing of a by-law to address an immediate problem or situation of a serious nature, which may have a detrimental impact on the conference or its operations. This change can be made at any time with the written/e-mail consent of at least two-thirds (2/3) of the presidents of the member institutions. Such approval would be later ratified by formal vote at the next annual meeting. (8-09-02)

                b. Monitoring the performance of the conference commissioner and other staff.
                c. Make recommendations to enhance the operation of conference activities.
                d. Procedures governing appeals shall be the same as those provided in KJCCC By-Laws, Article IV. (8-09-2002)

Section 3. Athletic Committee/Officiating Committee: The athletic committee shall be composed of four (4) member community college athletic directors and the President of the conference, who shall serve as the chairman.  Two committee members shall be chosen from the Western Division and two from the Eastern Division. Members shall be elected by the administrative body for two-year terms at the March meeting.  In the event of a vacancy, the executive committee members shall appoint a representative from a KJCCC member college to complete the term in question. (8-09-2002) 
            Members: Carl Heinrich-Johnson County; Bob Marshall-Fort Scott (apt); Carl Adams-Colby; Neil Elliott-Barton County (elected in March - 2003)

            a. The Officiating Committee shall oversee the activities of the designated supervisor of officials for the following sports:
Baseball     Football
Basketball    Volleyball
Soccer        Softball

                b. Duties:  The Officiating Committee shall:
                            1.  Recommend the duties, job description and pay rate for each designated
                                supervisor of officials.
                            2. Recommend the hiring, retention or firing of designated supervisor of
                                officials to the Conference Presidents/Athletic Directors at the spring meeting.
                            3. Meet and confer with the conference commissioner and designated
                                supervisor of officials at the end of each sport season.
                            4. Report, in writing the results of the meetings with each designated
                                supervisor of officials.
                            5. Recommend pay rates for officials for each sport.
                            6. Recommend changes to the by-laws relative to officiating.

Section 4. Conference Commissioner:  The administrative body of the KJCCC shall employ a commissioner who shall function according to the following job description:
                a. As the executive officer of the conference, the major function of the commissioner is to maintain a high quality intercollegiate athletic program through prudent interpretation and enforcement of the Conference Constitution and By-Laws.
                b. Provide enthusiastic leadership and promote the conference through media.
                c. Serve as the professional consultant for the conference administrative body and the executive committee.
                d. Recommend changes in the constitution and by-laws that will enhance conference activities and make other recommendations that will expedite conference business.

                e. Accept delegated authority to direct all conference functions according to the constitution and by-laws.  His/her principal responsibilities are to:

1) Interpret and rule on all questions regarding the constitution and by-laws and their enforcement.  Be accessible, by telephone and/e-mail and respond to any written request for an interpretation made by a conference athletic director or president.  This response will be in writing within one week. Copies of all such written interpretations shall be mailed to the presidents and/or athletic directors of all conference colleges.

2) Conduct such investigations as deemed appropriate, and assess penalties against member colleges, coaches, athletes and others, for the Conference Code of Ethics.  The Commissioner may find it necessary to contact the NJCAA about possible violations or ask for interpretations of the NJCAA By-Laws, and when appropriate together with the NJCAA, conduct an investigation. This would necessitate the need to share pertinent information with the NJCAA. All communication between the Commissioner, the NJCAA, the colleges, or others involved will only be shared with the President of the college involved, members of the KJCCC Executive Committee, and when appropriate the NJCAA. Any communication or release of information concerning an investigation or enforcement actions related to an investigation may only be released by the President of the KJCCC.

3) Attend all meetings of the athletic committee, regular and special meetings of the administrative body, of the executive committee, and of the conference coaches.  Organize and direct conference scheduling meetings (all sports except football at August meeting and football at March meeting) after which he/she shall forward all conference schedules to Kansas media.

4) May designate supervisors to assign all conference and non-conference sports officials and may require all approved conference officials to attend clinics.

5) Establish the selection process for all-conference teams in football, basketball, baseball and volleyball, soccer, golf, and softball.  Announce the all-conference teams appropriately. (8-4-2000)

6) Keep records of conference championships, all-conference teams and holder of records in recognized conference athletic activities.

7) Maintain a file of all required eligibility materials and letters-of-intent.  Make the items available for examination by the legal representative of any conference college upon request.  Double signing of letters-of-intent and the commissioner's rulings on these signings will be communicated to the schools involved.

8) Schedule periodic visits to the campuses of member colleges.
Section 5. Conference Secretary/Treasurer: To serve as recorder for all official conference meetings and distribute written copies of all action promptly to each conference member. Performs all duties as treasurer of the KJCCC.